The Florida State University
School of Information Studies
Alumni Association
Constitution and Bylaws
The name of this organization shall be the Florida State University School of Information Studies Alumni Association, which shall be referred to as the “School of Information Studies Alumni Association”, or thereafter in these articles, as the Association.
The Association shall be chartered as A Special Organization of the Florida State University Alumni Association and shall be governed by the following Articles of Association.
Article I – Purpose
The School of Information Alumni Association is organized to:
(1) Provide a framework for undergraduate and graduate alumni OR friends of a common interest to meet formally or informally for educational, professional, social and other alumni oriented purposes;
(2) Provide an advisory service to the School of Information Studies of the University and to the School of Information Studies alumni;
(3) Stimulate continued interest in and financial support for the School of Information Studies at Florida State University; and,
(4) Promote SIS to potential students.
Article II – Membership
Any alumnus or friend of Florida State University, whose interests are related to the School of Information Studies, is eligible for active membership in this Association. Active members of the School of Information Studies Alumni Association must pay an activation fee and a nominal annual membership fee as well as be a dues paying member of the Florida State University Alumni Association.
Article III – Organization A
Board of Directors, composed of Nine (9) active members of the Association, shall govern the School of Information Studies Alumni Association. An effort shall be made to have representatives from both the graduate and undergraduate programs, both distance learning and local. The Directors shall be elected for a three (3)-year terms in office, with terms staggered so that three (3) Directors retire from the Board, and three (3) new Directors are elected annually. At least three (3) Directors should be elected from outside the Tallahassee region.
Board members may terminate a Director who does not actively participate in Board activities. (Not active means missing two (2) meetings without communicating with other Board members regarding these absences.) Those from outside the Tallahassee region need to participate and attend meetings electronically.
The Board of Directors shall elect a President of the Association from among its membership who shall serve for no more than one (1) year. Only graduates of the Florida State University School of Information Studies may serve in the office of President. The Board shall also elect a Vice-President/President-elect who shall assist the President in the overall administration of the Association. The Board shall select a secretary/treasurer from the faculty/staff of the Florida State University. The Board shall select a faculty member of the School of Information Studies to serve as a liaison between the Board, the School of Information Studies, the FSU Alumni Association, and the University in general. The Board shall select a member from the FSU Foundation staff to serve as a liaison to the Association.
The President shall appoint chairs of committees to plan and execute special functions as appropriate to the purposes of the Association.
The outgoing President of the Association shall serve as an ex-officio/non-voting member of the Board for a period of one (1) year, if elected to serve during the third year of office.No Director shall be a candidate for re-election to the Board of Directors for at least one (1) year following the expiration of a three (3)-year term. The term of office for each Director shall begin on July 1, and expire on June30 of the third year term.
Between annual elections, all vacancies on the Board, created by resignation or other reasons, shall be filled by the President with the approval of the Board. Board members appointed to the Board in this manner shall finish out the former Board members’ term of office, and then be eligible for re-election for a full three (3) year term.
Article IV – Elections
The President shall appoint a nominating committee of three (3) or more members. The nominating committee shall present the names of candidates for the coming vacancies to the Board no later than February 1.
Nominees shall be presented to the total membership of the Association prior to March 1, for balloting, with ballots to be received by the Association by March 31. Balloting may be conducted digitally.
Votes for write-in candidates shall be accepted if the person receiving such write-in votes is a member of the Association. The three (3) persons with the largest number of votes shall be declared Directors. The existing Board of Directors shall make the final decision in case of tie votes.
Article V – Meetings
Meetings of the Board of Directors shall be called by the President, as needed or by three (3) or more of the Directors, and shall be open to all interested members. A quorum of the board must be present. At least two (2) Board meetings shall be called each year (fall and spring). Meetings of the membership of the Association may be scheduled as deemed appropriate by the Board of Directors or by a call of not fewer than twenty members of the Association.
Article VI – By-Laws
Such by-laws as deemed advisable to carrying out the work of the Association may be adopted, amended, or deleted as necessary by majority vote of the Board of Directors.
Article VII – Amendments
These Articles of Association may be amended by a two thirds(2/3) majority of the entire Board of Directors, subject to ratification by a two-thirds (2/3) majority vote of the total membership voting on such amendment. These Articles may also be amended by approval of two-thirds (2/3) of the membership voting in a properly constituted ballot.
By-Laws
1. Special committees shall be created. The current Board of Directors will determine the size and representation of these committees.
2. The following committees shall be created:
a. Program Committee: subcommittees will be established for recurring events such as: homecoming, recruiting members, reunions, selection of the distinguished alumni award and such other projects deemed desirable by the Board.
b. Fund Raising Committee: to plan, organize, and conduct fund raising efforts and activities with the FSU Foundation and Office of Development and solicit tax-deductible contributions from its membership to be used for the benefit of the Association.
c. Publications and Public Relations Committee: to publicize the programs and activities of the Association and of the School.
d. Recruitment/Membership Committee: to recruit members and to place in nomination various individuals for the Association Board and Offices.
e. Ad Hoc Committees as deemed necessary by the Board.
The President shall serve as an ex-officio member of each of the committees.
2. The Dean of the School of Information Studies shall be invited to attend all meetings of the Board. |
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