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Burnett, K. gave the okay for the team to ask Debbie to join the Admin. Team. Hurston tells the team as of yet since our last meeting, she has not been able to meet with the other sub-teams. Hurston also notes that some coordinators from the other teams still aren't posting their minutes to the Intranet. Jenkins recommends that a message be sent out to the other teams. Burnett, K. will contact the team coordinators who are not posting their meetings' minutes. Why it is important to post the minutes? 1) The information should be public 2) We are legally obligated.
TIMESHEETS: Hurston is working on a timesheet database. There is a list of 20 people who have never turned in a timesheet. Hurston recommends that a backup letter be sent to these people. Burnett, K. states that a letter be drafted and then she will send the letter to the students and email their supervisors. Also the team notes that maybe there needs to be a review of some of the workers timesheets and a letter be sent to workers who haven't completed 50% of their time by March 3. It was recommended that regular employees P&L be turned in by Tues. morning and GAs' timesheets by Thurs. and Fri.
The corrected statement in the last minutes that the Team proposes: The Team that proposes the policy or guidelines is also responsible for the final version once the faculty has approved it. That Team is responsible for forwarding the final version of the document to the Communications Coordinator (P. Hurston) for distribution and archiving.
It has been noted that student services is not using the phone tree. Burnett, K recommends that we try and make it work and not to make a decision right now. Team agrees that the phone line will remain as is until after Spring Semester, then maybe it will be reconsidered. Burnett, K. states that a proposal for a full-time office manager needs to be drafted by a week from Friday(18?). Team members working on the proposal will review Latham's list he has compiled before writing the proposal.
ORGANIZATION OF THE INTRANET:
Jenkins states that there is no structure or coordination of the School's posted information. Logan suggests maybe getting a graduate student to organize the Intranet. Also Logan suggests organizing it so that there should be one place to go to find information Burnett, K. states that there is not enough in place on the Intranet to have a GA work on. Burnett, K. suggests possibly creating an Intro page with links. Team notes that this is a problem because nothing is being done due to lack of time however by the end of the summer it should be fixed.
PERFORMANCE EVALUATION:
Burnett, K. relays that the TSS team has already done a test case. They have done team review evaluations on each member (self included). TSS team found it an extremely positive experience. Burnett, K. notes that she would like to see other teams do evaluations. It was noted that it might be complicated because some people are on more than one team and also that possibly the evaluations could become a witch-hunt. It was suggested that the evaluations start with just the team coordinators or maybe only with a few teams.
LETTER FROM LARRY ABELE
The letter basically stated that fsu.edu web addresses are a safe domain. Burnett, K. tells the team that our school's sites are registered.
THE SCHOOL'S POLICIES AND PROCEDURES:
The team suggests that possibly having a student organize the policies and procedures as a DIS.
NOTIFICATION OF ABSENCE
Faculty and staff need to inform and remind other staff when they will be out. It was noted that upstairs notification is well coordinated. In Student Services there is no coordination. Latham and Burnett, K. will meet with Student Services staff and team to resolve the problem.
1)There will be enough people to cover the front desk over spring break.
2)Latham does not have speed dial on his phone. 3)Steve does not have voice mail to contact him when problems arise. Burnett, K. explains that these problems seem like telecommunications issues. Possible suggestions include a phone tree, updating the trouble shooting list, or creating a help page on the School's web site to contact Steve. David will need to handle speed dial for Latham.
Agenda Posted by Kimberly Forster (kjf4685@garnet.acns.fsu.edu) on 02/16/2000 at 18:56:19